Why do I need an HTML email signature instead of a plain-text one?

Plain-text works — it renders the same everywhere and never breaks — but an HTML signature gets you consistent typography, a brand color, a photo or logo for recognition, and tappable social links. Over a year of 30-emails-a-day that's 7,000+ impressions. The solution is table-based HTML with inline styles, system font stack, no tracking pixels.

How do I install the signature in Gmail?

Copy as Rendered from the tool, then Gmail gear icon → See all settings → Signature → Create new → paste. Gmail preserves HTML formatting on paste. Set Signature defaults for new emails and replies, then click Save Changes at the bottom.

How do I install it in Outlook and Apple Mail?

Outlook desktop: File → Options → Mail → Signatures → New → paste → save. Outlook web: Settings → Compose and reply → paste. Apple Mail: Mail → Settings → Signatures → '+' → paste → drag onto account. Superhuman, HEY, Thunderbird all accept HTML paste.

Will the photo show up correctly for recipients?

Yes — the photo is embedded as a base64 data URI inside the HTML, not hosted externally. Self-contained so it can't break when your site changes. No external hosting means no tracking pixel. Works in every mail client that supports HTML signatures, including Outlook versions that block external images.

What should and shouldn't be in a signature?

Include: name, role, company, one primary contact, one link, optionally a photo. Skip: physical address (unless CAN-SPAM-required), every social network, quotes, and long legal disclaimers. The goal is scannable identity and one next action, not a business card.

Are HTML email signatures a privacy risk?

Commercial signature services often inject tracking pixels — every email tells their analytics server who you emailed and when. This tool produces self-contained HTML with no external image hosts, no scripts, no pixels. Copy once, paste into your mail client, own it forever.

How to Create a Professional Email Signature (2026)

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